Managing Accounts

Creating and Modifying School User Accounts

Creating an Account

To create a school user account, click the Admin link at the top right of any PVAAS page. In the Admin menu above the list of users, select Create a New User and enter the requested information.

Entering Basic Information

Employee ID: The Employee ID must be entered for users to be granted access to roster verification or teacher reports. If the Employee ID is not entered, the user cannot verify rosters. In addition, you cannot include teacher reports in the account's permissions. If the user does not need access to roster verification or teacher reports, you can choose to leave the Employee ID blank.

School Teacher Summary: This option grants access to the individual teacher reports for all teachers in the school. To include this option in the account's permissions, you must enter the user's correct Employee ID.

Teacher Report Access: There are three options for granting access to teacher reports.

• No teacher reports: This option is chosen by default.
• Individual Teacher Value-Added: This option allows the user to access their own teacher report if one exists. To include this option in the account's permissions, you must enter the user's correct Employee ID.
• School Teacher Summary: This option grants access to the individual teacher reports for all teachers in the school. To include this option in the account's permissions, you must enter the user's correct Employee ID.

Account Management: This option grants the user access to the account management tools in the Admin section.

• State admin, district admin, and school admin accounts automatically have the account management permission.
• A school user with the account management permission can create, modify, and deactivate accounts for school users who do not have the account management permission.

• School users with the account management permission are given access to all reporting for the school. An option to remove access to all reports, but retain account management, is available when you create or modify the user's account.

Roster Verification Access: There are three options for granting access to Roster Verification.

• No Roster Verification: This option is chosen by default.
• Individual Roster Verification: This option should be selected for teachers who need to verify rosters.

• School Roster Approver: This option enables the user to review and approve rosters submitted by all teachers in the school. School users with this option have the same access to roster verification as the school admin. However, they cannot manage users' accounts or grant access to roster verification to other users.

When roster verification is not active, the only option available is School Roster Approver. Each year prior to roster verification, accounts are created and updated so that teachers have Individual Roster Verification access. If you need to modify a school user account to include that access, you can do so once roster verification is active.

Assigning Access

On this page, choose whether the user can view school and student reports for your own school. You can choose either option or both.

If you have already created Custom Student Reports, you can also choose to share them with this user. If you select this option, you will select specific Custom Student Reports to assign on the next page.

If you have access to reporting for other schools in the LEA/district, you can share that access with this user. Once you have selected the schools this user should be able to access, choose whether the user can view school and student reports for those schools. You can choose either or both.

Confirming Selections

Use the confirmation page to verify the selections you made.

Send email to user: This box is checked by default. If you leave it checked, the user will receive an email with a description of their account permissions and their account credentials when you finish creating or modifying the account.

Modifying an Account

To modify an admin account or a user account, navigate to the list of users, click on the user's name, and follow the instructions on each page. For more information, refer to the steps above for creating an account, beginning with the Basic Information page.

Modifying Access

School admin account holders automatically have access to all school and student reports in their own school. Access to additional reports can be assigned, including LEA/district reports, school reports for other schools, and student reports for other schools. When you choose a school in the Available Schools list, the user will be able to view all school reports for that school. To also grant access to student reports at the selected schools, check the box below the list of schools in the Assigned Additional Access list.

Additionally, some access can be assigned only by the district admin, such as access to export data and to teacher reports. LEA/District users with the account management permission cannot see or manage the accounts of other LEA/district users with the account management permission.

School users with the account management permission cannot see or manage the accounts of other school users who have the account management permission.