PVAAS

Add a school-level Educator to PEERS

School Administrators can manage school users' access to PVAAS but they cannot add Educators to PEERS. District Administrators cannot manage school users' access to PVAAS but they can add Educators to PEERS. These two roles need to work together when a school-level educator does not see PEERS in the Reports menu.

The School Administrator should:

Go to Manage Access in PEERS and look at the list of Educators in that school.

• If the Educator is in the list, look at the message in the Linked PVAAS Account column.
  • If the column shows a username, or links to a window that shows multiple usernames, the educator might be using the wrong account. Give the educator the username (or names) shown in PEERS. If the educator doesn't know the password, they should click Forgot username or password on the login page.
  • If the column says No account in district/LEA:
    • Verify that the educator has a PVAAS account at the school and if not, add one.
    • Send the educator's name and PPID to the District Administrator, and ask the District Administrator to link the educator in PEERS to this PVAAS account.
• If the Educator is not in the list of Educators in that school:
  • Verify that the Educator has a PVAAS account at the school and if not, add one
  • Send the Educator's name and PPID to the District Administrator, and ask the District Administrator to add an Educator to PEERS and link that Educator to this PVAAS account.

When the District Administrator receives a request to link an Educator in PEERS to a PVAAS account, they should:

Go to Manage Access in PEERS and look at the list of Educators in the district.

• Find the Educator and verify that the message in the Linked PVAAS Account column says No account in district/LEA. If the column shows a username, or links to a window that shows multiple usernames, the educator might be using the wrong account. Before proceeding, ask the School Administrator to verify that the educator is using the correct account when logging in.
• Click No account in district/LEA.
• Select the school users tab.
• Click the check box next to the user that the School Administrator sent you.
• Click Link Account. The educator will see PEERS in the Reports menu the next time they log in to PVAAS.

When the District Administrator receives a request to add an Educator to PEERS, they should:

Go to Manage Access in PEERS and look at the list of Educators in the district.

• Verify that the Educator is not in this list.
• Click Add Educator.
• Enter the name and PPID that the School Administrator sent you.
• Click Search. PEERS helps you avoid creating duplicate educators by performing a search. If any existing educators match the name and PPID that you entered, they are displayed under the heading Matches. If the educator that the School Administrator asked you to add is already in PEERS, do not add the educator again. Instead, ask the School Administrator to verify that the educator is using the correct account when logging in.
• If there are no matches, or if none of the matches are the same person as the educator you are adding, use the section Don't See the Educator. Click Add educator and add to my district/LEA. This adds the educator to PEERS. You are returned to the A-E section of the list of Educators.
• Use the alphabetic tabs to find the Educator you just added.
• In the Linked PVAAS Account column, click No account in district/LEA.
• Select the school users tab.
• Click the check box next to the user that the School Administrator sent you.
• Click Link Account. The user will see PEERS in the Reports menu the next time they log in to PVAAS.