- Using PVAAS for a Purpose
- Key Concepts
- PEERS
- About PEERS
- Understanding the PEERS pages
- Evaluation List
- Evaluation Summary
- Evaluation Forms
- Add Educator
- Add Evaluator
- Manage Access
- Add a school-level Educator to PEERS
- Add a district-level Educator to PEERS
- Add the Evaluator permission to a user's account
- Remove the Evaluator permission from a district user's account
- Add the Evaluator or Administrative Evaluator permission to a district user's account
- Remove the Administrative Evaluator permission from a district user's account
- Remove an Educator from PEERS
- Restore a removed Educator
- Assign an Educator to a district-level Evaluator
- Assign an Educator to an Evaluator
- Unassign an Educator from an Evaluator
- Assign an Educator to a school
- Unassign an Educator from a school
- Link a PVAAS account to an Educator
- Working with Evaluations
- Switch between Educator and Evaluator
- View an evaluation
- Use filters to display only certain evaluations
- Print the Summary section of an evaluation
- Understanding evaluation statuses
- Determine whether other evaluators have access to an evaluation
- Lock or unlock an evaluation
- Save your changes
- Mark an evaluation as Ready for Conference
- Release one or more evaluations
- Download data from released evaluations to XLSX
- Make changes to an evaluation marked Ready for Conference
- Reports
- School Reports
- LEA/District Reports
- Teacher Reports
- Comparison Reports
- Human Capital Retention Dashboard
- Roster Verification (RV)
- Getting Started
- All Actions by Role
- All Actions for Teachers
- All Actions for School Administrators or Roster Approvers
- Manage teachers' access to RV
- Assign other school users the Roster Approver permission
- View a teacher's rosters
- Take control of a teacher's rosters
- Add and remove rosters for a teacher
- Copy a roster
- Apply a percentage of instructional time to every student on a roster
- Batch print overclaimed and underclaimed students
- Remove students from a roster
- Add a student to a roster
- Return a teacher's rosters to the teacher
- Approve a teacher's rosters
- Submit your school's rosters to the district
- All Actions for district admin or district roster approvers
- Assign other LEA/district users the Roster Approver permission
- Take control of a school's rosters
- View a teacher's rosters
- View the history of a teacher's rosters
- Edit a teacher's rosters
- Add and remove rosters for a teacher
- Copy a roster
- Apply a percentage of instructional time to every student on a roster
- Batch print overclaimed and underclaimed students
- Return a school's rosters to the school
- Approve rosters that you have verified
- Submit your district's rosters
- Understanding the RV Pages
- Viewing the History of Actions on Rosters
- Additional Resources
- Admin Help
- General Help
Managing Accounts
Creating and Modifying School User Accounts
Creating an Account
To create a school user account, click the Admin link at the top right of any PVAAS page. In the Admin menu above the list of users, select Create a New User and enter the requested information.
Entering Basic Information
PPID: The PPID must be entered for users to be granted access to roster verification or teacher reports. If the PPID is not entered, the user cannot verify rosters. In addition, you cannot include teacher reports in the account's permissions. If the user does not need access to roster verification or teacher reports, you can choose to leave the PPID blank.
School Teacher Summary: This option grants access to the individual teacher reports for all teachers in the school. To include this option in the account's permissions, you must enter the user's correct PPID.
Teacher Report Access: There are three options for granting access to teacher reports.
- No teacher reports: This option is chosen by default.
- Individual Teacher Value-Added: This option allows the user to access their own teacher report if one exists. To include this option in the account's permissions, you must enter the user's correct PPID.
- School Teacher Summary: This option grants access to the individual teacher reports for all teachers in the school. To include this option in the account's permissions, you must enter the user's correct PPID.
Are you having trouble creating or modifying a school user account? Common problems include:
- The name on the account doesn't match the name on the Value-Added report.
- The PPID doesn't match what is in the system.
- The user is new to the district.
- The user received Value-Added reporting in a different district in the prior year.
- The user did not receive Value-Added reporting in the prior year.
Try these steps.
Verify that the user's name and PPID are correct.
If the user is new to the district or doesn't have Value-Added reporting in the district in the prior year, follow these steps:
- Return to the Basic Information screen.
- Enter the user's name, email address, and PPID, and select No teacher reports.
- Proceed through the remaining steps in the wizard to create the account.
Account Management: This option grants the user access to the account management tools in the Admin section.
- State admin, district admin, and school admin accounts automatically have the account management permission.
- A school user with the account management permission can create, modify, and deactivate accounts for school users who do not have the account management permission.
School users with the account management permission are given access to all reporting for the school. An option to remove access to all reports, but retain account management, is available when you create or modify the user's account.
Roster Verification Access: There are three options for granting access to Roster Verification.
- No Roster Verification: This option is chosen by default.
- Individual Roster Verification: This option should be selected for teachers who need to verify rosters.
School Roster Approver: This option enables the user to review and approve rosters submitted by all teachers in the school. School users with this option have the same access to roster verification as the school admin. However, they cannot manage users' accounts or grant access to roster verification to other users.
When roster verification is not active, the only option available is School Roster Approver. Each year prior to roster verification, accounts are created and updated so that teachers have Individual Roster Verification access. If you need to modify a school user account to include that access, you can do so once roster verification is active.
Assigning Access
On this page, choose whether the user can view school and student reports for your own school. You can choose either option or both.
If you have already created Custom Student Reports, you can also choose to share them with this user. If you select this option, you will select specific Custom Student Reports to assign on the next page.
If you have access to reporting for other schools in the LEA/district, you can share that access with this user. Once you have selected the schools this user should be able to access, choose whether the user can view school and student reports for those schools. You can choose either or both.
Confirming Selections
Use the confirmation page to verify the selections you made.
Send email to user: This box is checked by default. If you leave it checked, the user will receive an email with a description of their account permissions and their account credentials when you finish creating or modifying the account.
Modifying an Account
To modify an admin account or a user account, navigate to the list of users, click on the user's name, and follow the instructions on each page. For more information, refer to the steps above for creating an account, beginning with the Basic Information page.
Modifying Access
School admin account holders automatically have access to all school and student reports in their own school. Access to additional reports can be assigned, including LEA/district reports, school reports for other schools, and student reports for other schools. When you choose a school in the Available Schools list, the user will be able to view all school reports for that school. To also grant access to student reports at the selected schools, check the box below the list of schools in the Assigned Additional Access list.
Additionally, some access can be assigned only by the district admin, such as access to export data and to teacher reports. LEA/District users with the account management permission cannot see or manage the accounts of other LEA/district users with the account management permission.
School users with the account management permission cannot see or manage the accounts of other school users who have the account management permission.